Commercial Contracts Specialist

Job DetailsLevel: EntryJob Location: Batavia, IL 60510Position Type: Full TimeEducation Level: Not SpecifiedSalary Range: $50,000.00 - $60,000.00 Salary/yearTravel Percentage: NoneJob Shift: DayJob Category: OtherThe Commercial Contracts Specialist plays a vital role in keeping our commercial operations moving efficiently by coordinating the seamless flow, review, and handling of legal and commercial project documents. This position is dynamic: while it demands a high level of critical thinking and meticulous risk identification, it is a skills-first role that focuses heavily on raw capability, judgment, and analytical strength over traditional legal credentials. You will serve as a centralized support resource crossing paths with Project Managers, Estimators, Accounting, Sales, and Operations leadership. This role bridges the gap between risk mitigation, contract lifecycle management, and cross-functional support. Out of the gates, you will split your time between hands-on contract analysis, core term extraction, and administrative lifecycle tracking. Because we are a rapidly growing operation, we value versatility; this position is ideal for a self-motivated team player who enjoys deep analytical work and is eager to flex across multiple departmental needs. Looking down the road, there is immense potential for a strong performer to grow their career and scale their responsibilities as our compliance and risk-mitigation infrastructure continues to expand to meet our soaring project volume. Employment type: Full-Time | Salaried, Exempt  Working Hours: Standard Business Hours (Flexible) | Monday through Friday  Location: Remote-First  Industry: Construction / Corporate Support  Reports to: Commercial Contracts Manager  Pay Range: $50,000 to $60,000 per year based on experience   Company Overview We are not your conventional construction company. We are an industry leader for commercial fencing and an ambitious, growth-oriented firm committed to taking on complex projects that others avoid. With an explosive growth rate over the last few years, we are constantly scaling our operations, modernizing our processes, and expanding our footprint. Our dynamic culture, rooted in a focus on excellence and strong core values, distinguishes us as an industry leader.     Key Responsibilities Logistics and Contract Specialist Review, analyze, and redline commercial contracts to identify potential risk, liability, and compliance issues early in the project lifecycle. Provide clear, actionable insights that help Project Managers and Estimators avoid costly contractual pitfalls. Raise the flag confidently when non-obvious or unusual risk factors appear within dense documentation. Term Extraction and Lifecycle Management Extract and document critical contractual variables (such as labor requirements, markups, warranties, and scope limits) ensuring total internal clarity. Take full ownership of tracking contracts through every stage, from initial draft and redlines to final execution logging. Transition contracts seamlessly to a support-on-demand model once documents are fully executed. Cross-Functional Support and Workflows Maintain accurate, real-time data entries and manage clean digital workflows across Monday.com, Adobe Acrobat, Excel, and DocuSign. Partner with Accounting and Safety teams to provide contract-adjacent document tracking where applicable. Support project teams with documentation, administrative log updates, and note-taking as needed. Operational Support and Communication Maintain clear, proactive communication across multiple departments to coordinate contract turnaround expectations. Confidently represent the contracts function, answering routine inquiries from Sales, Preconstruction, and Operations leadership when the Commercial Contracts Manager is unavailable. Focus strictly on pipeline quality and precision to ensure zero bottlenecks in our fast-moving project operations.   What Success Looks Like Analytical Precision: Identifying and flagging subtle or hidden compliance risks before contracts reach execution. Zero Pipeline Bottlenecks: Turning around contract reviews efficiently to keep our estimating and sales teams moving swiftly. Flawless Lifecycle Tracking: Maintaining meticulous, updated records across Monday.com, Excel, SharePoint, and DocuSign with zero data gaps. Professional Trust: Building strong, dependable relationships with internal leadership, project managers, and operations teams. QualificationsRequired Skills and Qualifications: Exceptional attention to detail with an elite ability to notice minor discrepancies and language nuances within dense documentation. Strong critical thinking, logic, and cognitive judgment to assess real-world business impacts. Excellent written communication skills and the professional confidence to represent a critical corporate function. High self-motivation, independence, and accountability to thrive and meet strict deadlines in a fully remote environment. Proficiency or strong technical comfort learning software platforms like Monday.com, Adobe Acrobat, Excel, and DocuSign.   Preferred Qualifications: Prior experience in documentation-heavy roles such as procurement, supply chain, or regulatory compliance. Paralegal experience or exposure to legal terminology. However, a formal legal credential is not required. Background in construction-adjacent fields or contract administration. Openness to transitioning professionals (such as former educators or teachers) who possess elite organizational talents and a desire to be trained into a specialized contract professional.   Work Environment and Physical Demands Setting: 100% remote-first corporate support role. Travel Boundaries: Remote first; potential for some travel predominantly to Headquarters Physical Effort: Desk-based position requiring regular computer operation, digital document review, and video collaboration.   Why You’ll Love Working Here Stable, collaborative corporate career path within a supportive, team-oriented environment that actively values grit and authenticity. True remote flexibility and autonomy, allowing you to execute high-impact work while managing your professional workspace independently. Hands-on training and professional development directly alongside experienced department leadership. Massive growth opportunity to scale your career, optimize department workflows, or step into expanded operational leadership roles as our company continues to double in size. Featured Benefits: Healthcare Coverage: Comprehensive medical, dental, and vision plans. Retirement Plans: 401(k) with company match to help secure your financial future. Paid Time Off: PTO including vacation, sick days, and company holidays. Employer Funded Life Insurance.   EEO (Equal Employment Opportunity)/AAP (Affirmative Action Plan) Statement Complete Fence provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The company takes affirmative action to ensure that applicants and employees are treated during the application process and post-hiring employment without regard to any of these characteristics. Discrimination of any type is not tolerated.  Applicants must reside in the United States and be legally authorized to work in the U.S. at the time of application. We are unable to provide visa sponsorship at this time.